Last Updated: November 11, 2026
Welcome! Thank you for considering my photography services. These Terms & Conditions explain the policies that apply when booking a photography session or event. By submitting a booking request and accepting these terms, you acknowledge and agree to the following.
Booking & Reservations
All bookings begin as requests and are subject to availability.
Submitting a booking request does not guarantee or reserve a date or time.
A booking is confirmed only after I have reviewed and accepted the request and provided confirmation.
Clients are responsible for providing accurate contact information, dates, locations, and other booking details.
Any changes to an existing booking must be communicated and approved in advance.
Payments & Pricing
All prices are listed in U.S. dollars.
Payment arrangements will be communicated before a booking is confirmed.
Any agreed-upon payment must be completed by the specified due date.
Additional services, extended coverage, extra locations, and other requests outside the original package may result in additional charges.
Any additional charges will be communicated and agreed upon before the extra services are provided.
Cancellations & Rescheduling
Clients should provide as much notice as possible when canceling or requesting a change to their booking.
Rescheduling requests are subject to availability.
If a game, tournament, or event is canceled or postponed by the organizer, I will work with the client to arrange a reasonable rescheduling option when possible.
Weather conditions, venue restrictions, and other circumstances outside my control may require a session to be postponed or canceled.
If I need to cancel a confirmed booking and cannot provide a suitable alternative, any payment already made for services not provided will be refunded.
Photography Coverage
Each package includes only the services and coverage described in its original listing or agreed-upon booking.
Promotional Portraits
Coverage is limited to the selected session length.
Additional time must be requested and approved.
Additional time is billed in 30-minute increments at the advertised rate.
Location changes or additional locations may result in additional charges.
Individual Game Coverage
Includes coverage of one athlete during one scheduled game at one location.
Includes 15 edited images.
Coverage of additional athletes, games, or locations requires a separate agreement.
Team Game Coverage
Includes coverage of one team during one scheduled game at one location.
Includes 25 edited images total for the entire team, not 25 images per athlete.
Pricing is calculated using the number of athletes included in the booking.
Tournament Game Coverage
Includes coverage of one team during two scheduled games at up to two locations.
Includes 50 edited images total for the entire team, not 50 images per athlete.
Pricing is calculated using the number of athletes included in the booking.
Additional games, locations, or extended coverage require a separate agreement.
Game coverage is based on the scheduled event. Delays, overtime, extended breaks, and schedule changes may affect coverage. Additional coverage is not guaranteed and must be approved in advance.
Image Selection & Delivery
All included images will be selected and edited by the photographer.
The number of delivered images will follow the selected package.
Clients do not receive unedited RAW files or original camera files.
Images will be delivered digitally through an online gallery or another agreed-upon delivery method.
Delivery timelines will be communicated to the client.
Additional edited images may be available for an additional fee.
Minor differences in color, lighting, and appearance may occur between devices and displays.
Editing & Retouching
Standard editing includes adjustments to exposure, color, contrast, cropping, and other general enhancements.
Extensive retouching, object removal, background replacement, and major alterations are not included unless agreed upon separately.
The photographer maintains final creative control over the editing and presentation of delivered images.
Clients may not request unedited files as a replacement for the finished images.
Copyright & Image Usage
All photographs remain the intellectual property and copyrighted work of the photographer.
Purchasing a photography package does not transfer copyright ownership to the client.
Clients receive permission to download, share, and use delivered images for personal purposes and social media.
Clients may not sell, license, commercially distribute, or significantly alter the photographs without written permission.
Clients may not remove watermarks or claim the photographs as their own work.
Commercial use, advertising, sponsorship campaigns, and other business-related uses require separate written permission.
The photographer may use selected images for portfolio displays, website content, and promotional materials only when the appropriate image-use permission has been obtained.
Minors & Parental Consent
A parent or legal guardian must provide consent when booking photography services involving a minor.
The person booking the session is responsible for obtaining any required permissions from parents or legal guardians.
Permission to photograph an athlete does not automatically grant permission to use their images for advertising or promotional purposes.
Separate permission may be requested for portfolio, website, or social media use.
Clients are responsible for following any applicable photography and media policies established by schools, teams, leagues, and venues.
Travel & Locations
The first 20 miles of travel are included in the listed service prices.
Additional travel beyond the included distance may result in a mileage fee.
Any additional travel charges will be communicated before the booking is confirmed.
Clients are responsible for ensuring that photography is permitted at the selected location.
Venue access, photography restrictions, and admission requirements are outside the photographer’s control.
Additional locations must be discussed and approved before the booking.
Photographer Responsibilities & Limitations
Every effort will be made to provide professional photographs that meet the expectations of the selected package.
Specific poses, moments, plays, athletes, or results cannot be guaranteed.
Sports photography depends on game conditions, athlete participation, playing time, lighting, weather, and access to the venue.
The photographer is not responsible for missed photographs caused by circumstances outside reasonable control.
If equipment failure, illness, emergencies, or other unforeseen circumstances prevent the photographer from completing a booking, the client will be notified as soon as reasonably possible and an appropriate alternative or refund for services not provided will be discussed.
Client Responsibilities
Clients agree to:
Provide accurate booking information.
Arrive on time for scheduled portrait sessions.
Communicate schedule changes as soon as possible.
Obtain necessary permissions from athletes, parents, teams, and venues.
Treat the photographer respectfully and follow reasonable instructions during sessions.
Understand the limitations of sports photography and the services included in their selected package.
Privacy & Personal Information
Personal information collected through booking forms will be used to communicate with clients, manage bookings, and provide photography services.
Contact information will not be sold to third parties.
Client information will be handled with reasonable care.
Clients may contact the photographer with questions or requests regarding their personal information.
Agreement & Acceptance
By submitting a booking request and checking the Terms & Conditions agreement box, you acknowledge that you have read and understood these policies.
Submitting a booking request does not guarantee availability or confirm a reservation. A booking becomes confirmed only after the photographer provides written confirmation.
For questions regarding these Terms & Conditions, please contact the photographer through the website’s Book Now page or the provided business email address.